Hongera Foundation

  • +254748299425
  • info@hongerafoundationkenya.org
  • P.O. Box 414-50204 Kimilili
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From a request to a project

Home|From a request to a project

Step 1: Request Submission

The process begins with a formal request from a school or community in need of support. Hongera Foundation operates on a strict policy of "No Request, No Funding." This ensures that the initiatives funded are genuinely needed and requested by the communities themselves, ensuring alignment with local priorities.

Step 2: Evaluation Visit

An evaluation visit is conducted to assess the facility's needs and merits. This visit involves members of Hongera Foundation Kenya, partner organizations (such as Kidshare Foundation and Wilde Ganzen Foundation), and potential donors. During this visit, a thorough assessment is made to determine whether the facility meets the criteria for support. Key factors include the current state of infrastructure, the number of beneficiaries, and the potential impact on the community. If the facility meets the criteria, engagement with community stakeholders begins.

Step 3: Community Engagement

Upon determining that a facility merits funding, a comprehensive engagement process with stakeholders begins. Stakeholders include the school head, teachers, parents, the Board of Management (BOM), the Parents Association (PA), local community leaders, the area Member of Parliament through the NG-CDF office, and the donors. This step ensures that all relevant parties are on board and committed to the project. Community engagement fosters ownership and ensures the sustainability of the project, as local stakeholders are involved from the outset.

Step 4: Proposal Development

The Secretariat Office develops a detailed project proposal for funding. This proposal outlines the scope of the project, estimated costs, and the expected impact. Hongera Foundation Kenya has established a reputation in Western Kenya through numerous successful projects, often becoming exemplary models for other schools. New project proposals typically arise from established contacts and are addressed to local partners. The executive committee conducts extensive discussions with the school management, teachers, pupils, and, if possible, the board of directors or the parents association to finalize the proposal. Proposals are then discussed in partner meetings for the final decision.

Step 5: Fundraising

- Community Contribution: A crucial element of the project proposal is the community's own contribution, typically 10 to 15% of the total project cost. The school must demonstrate how the community will contribute, which may include monetary contributions, labor (e.g., baking bricks, digging foundations), or providing building materials (e.g., bricks, wood, sand). Communities can also seek contributions from the government through the Community Development Fund (CDF). - Donor Contribution: Once a project proposal is approved, Hongera Foundation Kenya seeks donors. The foundation does not have readily available funds but instead matches specific projects with potential donors. Donors are kept informed about the project's progress, fostering a strong connection and commitment. The process of fundraising involves detailed presentations and reports to potential donors, highlighting the community's needs, the proposed solution, and the expected outcomes.

Step 6: Memorandum of Understanding (MOU)

Once support is confirmed, the school submits a detailed project proposal, including information about the school, the project, cost estimates, maintenance plans, activity planning, and a statement from the school board agreeing with the proposal. An MOU is then created between Hongera Foundation Kenya, the partners, and the school board, formalizing the commitment to the project. This document outlines the roles and responsibilities of each party, ensuring clear communication and accountability throughout the project's duration.

Step 7: Execution, Completion, and Follow-Up

Upon project approval, the implementation phase begins, marked by a ceremonial cheque handover. The project involves a professional contractor, with parents contributing 10 to 15% through materials or labor. Recognizing the community's economic challenges, Hongera Foundation remains flexible on contribution targets. The Head of Secretariat, Mr. Bonface Inganga, ensures transparent communication, providing frequent updates. Upon completion, a celebratory event officially hands over the project to the school. The school submits a detailed report to the executive committee, including photographs and financial justifications. The foundation's executive committee visits Western Kenya to review completed and ongoing projects, ensuring continuous engagement and improvement. Regular follow-up visits are crucial to monitor the project's impact and sustainability, addressing any issues that may arise post-completion.

Step 8: Evaluation and Reporting

Evaluating the project's impact on the community and the school is vital. Hongera Foundation discusses the project's execution with partners, school heads, and parents to learn from the experience and identify areas for improvement. These insights help refine future projects and enhance the foundation's working methods. Detailed evaluation reports are prepared, summarizing the lessons learned and providing recommendations for future projects. This continuous feedback loop ensures that each project builds on the success and challenges of previous initiatives, fostering a culture of continuous improvement within the foundation. By following this meticulous process, Hongera Foundation Kenya ensures that projects are community-driven, well-supported, and effectively executed, leading to sustainable improvements in education and community development. This structured approach not only maximizes the impact of each project but also builds trust and collaboration between the foundation, the local communities, and the donors, ensuring long-term success and sustainability.